Privacy Policy

PRIVACY POLICY
1. What this Privacy Policy relates to
This policy concerns the manner in which we, Arnold Excelz Limited (AEL), obtain, keep, and distribute information gathered by us from users of our website www.arnoldexcellz.com. This policy relates to the same website and all products plus services offered by AEL. 

We are an employment business in the practice of engaging individuals (workers) in employment with our hirer clients. 

2. How we gather personal data
We may collect data of a personal nature in a number of ways, including, but not limited to, our website, and in connection other activities and services so connected to the same site. Users of the site may be required to provide contact details such as email address, telephone number, and so on. Further avenues of collecting personal data directly from you includes your correspondences, application forms, CV, meetings with us and/or other parties acting on our behalf, employers/our hirers, telephone communications with us and/or other parties acting on our behalf, social media, and so on.

3. Personal data so gathered by us from users of the said site will be processed by us as a “data controller” (DC). Meaning of DC is simply that we hold the responsibility (on our own or acting jointly with another party) for deciding how we choose to maintain and use such personal data so obtained by us.

4. Who we are and how to contact us:
Arnold Excelz Ltd t/a Arnold Excelz Recruitment is a limited company registered in England and Wales under company number 15451931 and has its registered address at 3rd Floor, 86 - 90 Paul Street, London, EC2A 4NE. Our Data Protection Officer is Arnold Anderson and can be contacted at info@arnoldexcelz.com.

5. The data we do obtain and maintain relating to your Personal data, or personal information, simply means any information about a person from which that party can be so identified. It does not include data where the identity has been removed (anonymous data). We may gather, maintain, and transfer such personal data concerning you concerning your name, title, date of birth, nationality, gender, and place of birth, address, email address, telephone numbers, next of kin, and so on.

6. Please bear in mind that we also obtain, maintain, keep, and transfer data to relevant interested third parties including governmental departments, data about you concerning the following:

• Worker Status Data including visa information, passport information, and information relating to your right to work in the UK.
• Payroll and PAYE Data including bank details, national insurance number, tax code, information relating to hours worked and rate of pay. For limited liability companies, this will include your company registration certificate and information pertaining to your public liability insurance.
• Criminal Record Data, for a DBS Check, including the last five years of residential address history.
• DVLA Data, including details on driving history like penalty points, or endorsements.
• Medical History Data, including any past or current, chronic or mild, illnesses.
• Job History Data, including previous job history and past employer references.

7. Your personal data will only be used where we are legally permitted to so use such information. Hence, we will use your same data in the following situations:
• Where it is required for the fulfilment of an employment contract whether temporary or permanent, and you are the concerned 'potential candidate'.
• Where it is required for the protection of our legitimate interests (or those of a third party) and your interests and fundamental rights do not override such interests.
• Where we are legally obliged to divulge such personal data to external parties including governmental departments.

8. It is our practise to avoid obtaining sensitive personal data from you concerning the following: Politics, religious or philosophical beliefs, sexual orientation, and race or ethnic origin. Should you, however, provide us with such sensitive personal data or any other additional information concerning your circumstances, we will only use that data for the purposes of our relationship with you and providing our recruitment services to suit your circumstances. This may be for one or more of the following reasons:
• with your absolute consent (in limited circumstances);
• where we are legally obliged to divulge to such data in connection of your employment booking through our services;
• where the processing is required for the purposes of preventive or occupational medicine or for assessing your working capacity;
• where it is required in the public interest, such as for equal opportunities monitoring or in relation to our occupational pension scheme.

9. You can opt out of providing us with information concerning you, however, in so doing, we will not be able to fulfil our legal obligations to you, our clients and the relevant governmental departments. Most importantly, we would be hindered in our attempts to place you in employment with clients where relevant personal information from you are lacking. Should such situations occur, we will notify you of the same and advise you on steps to take to excel in your career.

10. Disclosures of your personal data

We do not sell, trade, or rent personal information of others. We do share personal information with hirers or other third parties in connection with the provision of our services. We may also disclose personal data to:
• third party service providers who process data on our behalf, such as:
• outsourced payroll services;
• IT support;
• professional advisers including lawyers, bankers, auditors and insurers for the purpose of providing consultancy, banking, legal, insurance and accounting services to us;
• HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances;
• third parties to whom we may to sell, transfer, or merge parts of our business or our assets. We may also venture into acquiring other businesses or merge with them. Should such changes occur, the new owners may keep and maintain your personal data in the same manner as set out in our privacy policy. We require all our data processors to respect the security of your personal data and act in accordance of their legal obligation to the same. We have a strict rule that our data processors do not make use your personal data for their own purposes. 

11. International transfers

You personal data will not be transferred outside the United Kingdom.

12. Security of your data

We have measures in place to ensure the prevention of your personal data falling into unauthorised hands, hence, your data will not be lost, altered or used by unauthorised parties.

13. Your rights in respect of your personal data

You have the right to request access to the personal data that we hold about you and how we process it. Further, you may have the right in accordance with applicable data protection law to have personal data we hold about you rectified or restricted. You may also, in some circumstances, have the right to have personal data we hold about you deleted. However, please bear in mind that we may not legally be fully able to oblige your same request. Also note that you may, in some circumstances, have the right to receive or ask for your personal data to be transferred to a third party. You do have the right to object to how your personal data is processed by where that processing is based upon legitimate interests and there are no compelling grounds for the continued processing of your respective data. Where data is processed by us under your consent, you may withdraw your same consent at any time (this will not affect the lawfulness of any processing carried out before you withdraw your consent). Do however, bear in mind that our employment services to you would be greatly hindered should you withdraw your consent.

If you wish to exercise any of the rights set out above in respect of your personal data, please contact us at info@arnoldexcelz.com. We may require you to verify your identity if you make a request to us to exercise any of the rights set out above.
We may also contact you to obtain further information in relation to your request so as to swiftly bring the whole matter to an end to your betterment.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

14. Your duty to inform us of changes
It is imperative that we maintain current accurate information about you, please therefore keep us informed of changes to your circumstances during your period of working with us. Thank you in advance.

15. Changes to this privacy policy
We reserve the right to make changes our privacy policy at any time, and we will provide you with a new privacy policy when we make any substantial changes. We may notify you in other ways, every so often, regarding the processing of your personal data.   

PRIVACY POLICY
1. About this Privacy Policy
We are an employment business which seeks to find individuals work with our hirer clients, and provides the services of workers we have engaged (Workers) to the hirer. The aim of this privacy policy is to give you, the Worker, information as to how we will obtain and process personal data relating to you in connection with the services we provide to you. It is important that you read this Privacy Policy together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you. We will process your personal data as a “data controller”. This means that we have responsibility (on our own or acting jointly with another party) for deciding how we hold and use personal data relating to you.

2. Who we are and how to contact us:
Arnold Excelz Ltd t/a Arnold Excelz Recruitment is a limited company registered in England and Wales under company number 15451931 and has its registered address at 86 - 90 Paul Street, London, EC2A 4NE. Our Data Protection Officer is Arnold Anderson and can be contacted at info@arnoldexcelz.com.

3. The data we collect and process relating to your Personal data, or personal information, means any information about a person from which that individual can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
• Identity Data including name, title, date of birth, nationality, gender, and place of birth.
• Contact Data including postal address, residential address, email address and telephone numbers, next of kin.
• Worker Status Data including visa information, passport information, and information relating to your right to work in the UK.
• Payroll and PAYE Data including bank details, national insurance number, tax code, information relating to hours worked and rate of pay. For limited liability companies, this will include your company registration certificate and information pertaining to your public liability insurance.
• Criminal Record Data, for a DBS Check, including the last five years of residential address history.
• DVLA Data, including details on driving history like penalty points, or endorsements.
• Medical History Data, including any past or current, chronic or mild, illnesses.
• Job History Data, including previous job history and past employer references.

4. How we collect personal data
We may obtain your personal data directly from you (e.g. in a Curriculum Vitae, application or registration form, via our website, or in correspondence, a meeting or telephone call, direct message on social media or our website), a hirer, the third party company we engage to provide payroll and administration services on our behalf, or via direct message from you on social media, a contact form on our website, applications from an online job site, or a former employer.

5. How and why we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• Where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where it is necessary to comply with a legal or regulatory obligation that we are subject to.
We have set out in the table below a description of the ways we may use your personal data, and the legal bases we rely on to do so. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground applies.

 

6. Sensitive personal data We do not intend to collect any “special categories of personal data” (such as information which reveals your political, religious or philosophical beliefs, sexual orientation, race or ethnic origin or information relating to your health). However, to the extent that you do provide us with any special categories of data, we will only use that data for the purposes of our relationship with you and providing our recruitment services to you. This may be for one or more of the following reasons:
• with your explicit consent (in limited circumstances);
• where we need to carry out our legal obligations or exercise rights in connection with employment;
• where the processing is necessary for the purposes of preventive or occupational medicine or for assessing your working capacity;
• where it is needed in the public interest, such as for equal opportunities monitoring or in relation to our occupational pension scheme.

7. If you fail to provide personal data Where we need to collect personal data by law or in order to perform a contract to which you are a party, and you fail to provide that data when requested, we may not be able to perform the contract. In this case, we may have to cancel the contract, but we will notify you if this is the case at the time.

8. Disclosures of your personal data We may share personal data with hirers or other third parties in connection with the provision of our recruitment services. We may also disclose personal data to:
• third party service providers who process data on our behalf, such as:
• outsourced payroll services;
• IT support;
• professional advisers including lawyers, bankers, auditors and insurers for the purpose of providing consultancy, banking, legal, insurance and accounting services to us;
• HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances;
• third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy. We require all our data processors to respect the security of your personal data and to treat it in accordance with the law. We do not allow our data processors to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

9. International transfers We do not transfer your personal data outside the United Kingdom.

10. Data security We have put in place security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

11. Data retention We will only retain your personal data, including identity data, contact data, worker status data, criminal record data, medical history data, and job history data, for a period of five years to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. For accounting purposes, your identity, payroll and PAYE data will be retained indefinitely since payroll data cannot be deleted.

12. Your rights in respect of your personal data You have certain rights in respect of the personal data that we process about you (where we determine the purpose and means for which that personal data shall be processed):
• the right to request access to the personal data that we hold about you and how we process it;
• you may have the right in accordance with applicable data protection law to have personal data we hold about you rectified or restricted;
• you may, in some circumstances, have the right to have personal data we hold about you deleted (although note that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request);
• in some circumstances, you may have the right to receive or ask for your personal data to be transferred to a third party;
• you have the right to object to how we process your personal data where that processing is based upon legitimate interests and there are no compelling grounds for the continued processing of that data;
• where we are processing personal data relating to you on the basis that we have your consent to do so, you may withdraw your consent at any time (this will not affect the lawfulness of any processing carried out before you withdraw your consent).

If you withdraw your consent, we may not be able to provide certain products or services to you.
If you wish to exercise any of the rights set out above in respect of your personal data, please contact us at info@arnoldexcelz.com.  We may require you to verify your identity if you make a request to us to exercise any of the rights set out above.
We may also contact you to ask you for further information in relation to your request to speed up our response.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

13. Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

14. Changes to this privacy policy
We reserve the right to update this privacy policy at any time, and we will provide you with a new privacy policy when we make any substantial changes. We may also notify you in other ways from time to time about the processing of your personal data.